Secretary - Legal Team

• Ref:2079
• Date Published:2010-10-14
• Consultant:Simon Goymer
• Type:Permanent
• Category:Support
• Location:West End
• Salary:£18,000 - £21,500

Regulatory body within the medical industry requires a secretary to work within their legal team.

Key responsibilities are as follows

Audio/copy typing and preparation of letters, memoranda and legal documentation
Advising on content of the company style guide where proposed documents and correspondence conflict with the guide.
Creating and maintaining standard network documents and ensuring that computer files and directories are effectively organised.
Answering and making telephone calls, taking clear, accurate messages, announcing callers, and dealing with inquiries personally where appropriate.
Managing the electronic diary systems, as required.
Managing the in-tray and e-mail inbox of the lawyers in their absence, if required, forwarding or drawing attention to urgent items to other members in the team or senior colleagues as appropriate.
Assisting with preparations for internal and external meetings, including booking rooms, drafting routine letters, making travel arrangements, arranging or preparing refreshments, and liaising with reception and other office staff.
Establishing and maintaining appropriate office systems and procedures, including an effective bring-back system.
Drafting routine letters and memoranda as required.
Obtaining files and filing papers away, as requested, and maintaining a file tracking database.
Undertaking or co-ordinating photocopying, as requested
Contributing to regular team meetings of the Section
Ordering and maintaining stocks of stationery and publications, as required.

Essential requirements

Must have worked within a similar environment as a secretary
Have excellent knowledge of Word, email, electronic diaries, PowerPoint and Excel
Must have audio and copy typing skills and can type at 50wpm
Must have excellent interpersonal skills


Please note that only successful candidates will be contacted