Administrator - Strategy and Communications

• Ref:2611
• Date Published:2012-03-23
• Consultant:Simon Goymer
• Type:Permanent
• Category:Support
• Location:West End
• Salary:£24,500 - £30,000

Regulatory body within the medical profession requires a Strategy and Communications Administrator to provide administrative support, with lead responsibility for supporting the Governance and Intelligence Unit teams.

 

Main responsibilities

 

To provide support to the Head of Governance/Council Secretary, Boards

Secretary, Secretary to the Resources and Audit and Risk Committees.

Review and keep information about Council, members and governance groups on the system and on the external and Members’ website up to date and accurate, in liaison with the web and IS teams as required.

Co-ordinating arrangements for responses to internal and external consultations across directorates, and maintaining the central record of responses.

Undertaking basic research on governance and other issues as required.

Supporting, where practical, the work of the performance board, research policy forum and data collection group and the maintenance of team intranet and web pages.

Providing diary management and administrative support for meetings.

Support in processing invoices, making travel arrangement, logging external requests for information and liaising with contracted external providers.

Co-ordinating the induction arrangements for new joiners, and raising new joiner/mover/leaver forms and arranging accommodation moves within the Directorate, liaising with Facilities and IS staff.

Co-ordinating arrangements for archiving and retrieving records in storage.

Monitoring and updating the Members’ website via the IS helpdesk.

 

Key Skills:

 

Good working knowledge of the Microsoft Office suite, and in particular Outlook, Word, Excel and PowerPoint. Familiarity with adobe acrobat and web content management systems would be an advantage.

The ability to amend and reformat large documents, such as spreadsheets and tables, for senior colleagues, often at short notice and to a high standard.

The ability to acquire quickly a sound understanding of a wide range of topics.

Excellent organisational and time management skills with proven ability of managing and keeping track of large volumes of papers and documents.

The ability to deliver within deadline and to a high standard of accuracy and attention to detail, often at short notice.

The ability to deal and communicate with a wide range of individuals (internal and external), often at a senior level.

The post holder will be required to produce some standard or straightforward letters, reports and other documents. The ability to write concisely and clearly in accurate and plain English in accordance with the house style is therefore essential.

The ability to proof read, review the work of others and ensure the production of consistently high standard documentation.

 

 

Please note that only successful candidates will be contacted